Meeting agenda for Monday 8th January, 2018
This is the proposed agenda for the SPI board meeting of Monday, January 8th, 2018, to be held at 20:00 UTC in #spi on irc.spi-inc.org.
- Opening
- Roll Call
- President's report (Martin Michlmayr)
- Treasurer's report (Michael Schultheiss)
- Secretary's report (Valerie Young)
- Outstanding minutes
- Monday, 11th December 2017 (Valerie Young)
- Items up for discussion
- Action Item Review
- Any other business
- Next board meeting: February 12th, 2018, 20:00 UTC
President's report
pending
Treasurer's report
pending
Secretary's report
pending
Action Item Review
Luca Filipozzi
- Review Amendment section today for clarity after the bylaws are passed
- Write resolution describing process to establish adhoc committees
- Write terms of reference for sysadmin adhoc committee
- Generate list of domain names owned by SPI
- Meet with Sabrina to discuss expanding her duties
- Develop an infrastructure refresh plan
- Sysadmin information organizing/state assessment/future plan
- Document access control and password management
Jimmy Kaplowitz
- Email Mishi with our answers to her questions about bylaws so that she can make a new draft.
Check with Ian Jackson on the wording re: membership, as he has expressed concerns before- Will create summary of changes and email out to members along with final draft from Mishi. Goal to vote on board in November/December. General vote January/February.
- Document relationship between SPI and Member Projects
Martin Zobel-Helas
- Provide written feedback to Sabrina on her work
Valerie Young
- Follow up with terms of reference for membership committee
- Put in future agenda (February) decide to go through and organize resolutions (active/inactive)
- (or Martin Zobel-Helas) Prominently advertise twitter on the website
Generate a code of conduct
Martin Michlmayr
- Propose resolution to revoke Board Advisor role
- Contact/query potential defunct projects
- (or Valerie Young) Create a sponsor/thank you page
- thanks for supporting SPI operations:
- SFLC
- Bytemark
- Mythic Beasts
- Craigslist Charitable Fund
- link also to "thank you" pages that associated projects have
- thanks for supporting SPI operations:
- Ask Valessio Brito for logo suggestions and report backdrop
- Ask the auditor of Software Freedom Conservancy for consultation
- Ledger audit questions: one transaction per receipt or per reimbursement
- chart of accounts
- approval process?
- expense policy, what should be in it
- what other policies do we need
- internal controls
- possibly review of financial statements
- what does it take to get from here to get to state we can pass an audit?
- frequency of audits
- new york source fund -- if we have more the $25,000 income from NY state, state law requires yearly review or audit
Tim Potter
- Fix address in reimbursement form