Board meeting, February 11th, 2009
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Jimmy Kaplowitz (Hydroxide) (Secretary)
- Michael Schultheiss (schultmc) (Treasurer)
- Martin Zobel-Helas (zobel)
- Luk Claes (luk_)
- Neil McGovern (Maulkin)
- Joshua D. Drake (linuxpoet)
Board members partially present
- None
Board members absent with regrets
- David Graham (cdlu)
Board members absent
- None
Board advisors present
- None
Registered guests present
- MJ Ray (slef)
- Kåre Thor Olsen (Kaare)
- Joe Nahmias (jello)
These are the minutes for the February 11th, 2009 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
There was no President's report.
Treasurer's Report
Michael Schultheiss provided the following financial reports for December 2008 and January 2009.
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period December 01, 2008 - December 31, 2008
Income
Ordinary Income
Debian 7,650.06
Gallery 100.00
Madwifi.org 149.00
OpenOffice.org 10.52
PostgreSQL 2,125.92
SPI General 360.00
SPI 5% 226.78
Total Ordinary Income 10,622.28
---------
Interest Income
Key Bank Money Mkt Savings 65.44
Total Interest Income 65.44
-----
Gross Income 10,687.72
---------
Expenses
Ordinary Expenses
Debian
Processing Fees 66.70
SPI 5% 107.50
Total Debian Exp 103.74
------
Gallery
Processing Fees 2.70
SPI 5% 5.00
Travel Reimbursement 475.00
Total Gallery Exp 482.70
------
Madwifi.org
Processing Fees 5.96
SPI 5% 7.45
Total Madwifi.org Exp 13.41
-----
OpenOffice.org
Processing Fees 0.42
SPI 5% 0.53
Total OpenOffice.org Exp 0.95
----
PostgreSQL
Processing Fees 7.10
SPI 5% 106.30
Total PostgreSQL Exp 113.40
------
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 20.15
Copies 0.29
Total SPI Exp 66.73
-----
Tux4Kids
Travel Reimbursement 1,355.00
Wire Fee 35.00
Total T4K Exp 1,390.00
--------
Total Expenses 2,170.93
--------
Net Income 8,516.79
========
Balance Sheet as of December 31, 2008
ASSETS
Current Assets
Key Business Reward Checking 41,783.41
Key Business Signature Money Market Savings 97,943.60
Ameriprise Cash Mgmt Acct 13,336.39
Total Current Assets 153,063.40
TOTAL ASSETS 153,063.40
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 88,121.59
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,666.83
Gallery Earmark 5,591.99
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,139.70
OpenOffice.org Earmark 1,194.89
Open Voting Foundation Earmark 392.67
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 13,931.98
Tux4Kids Earmark 1,935.05
Total held in trust 123,068.09
General reserves 29,995.31
Total Equity 153,063.40
TOTAL LIABILITIES & EQUITY 153,063.40
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period January 01, 2009 - January 31, 2009
Income
Ordinary Income
Debian 9,530.88
Gallery 10.00
OpenOffice.org 140.26
PostgreSQL 1,371.26
SPI General 1,585.00
SPI 5% 552.62
Total Ordinary Income 13,190.02
---------
Dividend Income
Ameriprise Cash Mgmt Fund 53.12 [1]
Total Dividend Income 53.12
-----
Interest Income
Key Bank Money Mkt Savings 41.52
Total Interest Income 41.52
-----
Gross Income 13,284.66
---------
Expenses
Ordinary Expenses
Debian
Processing Fees 113.83
SPI 5% 476.54
Total Debian Exp 590.38
------
Gallery
Processing Fees 0.27
SPI 5% 0.50
Total Gallery Exp 0.77
----
OpenOffice.org
Processing Fees 5.61
SPI 5% 7.01
Total OpenOffice.org Exp 12.62
-----
PostgreSQL
Processing Fees 41.28
SPI 5% 68.56
Travel Reimbursement 1,012.80
Total PostgreSQL Exp 1,122.65
--------
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 23.53
Total SPI Exp 53.48
-----
Tux4Kids
Travel Reimbursement 440.00
Wire Fee 35.00
Wire Research Fee 10.00
Total T4K Exp 485.00
------
Total Expenses 2,264.90
--------
Net Income 11,019.76
=========
[1] This dividend income includes all dividend income since the last
time the Ameriprise Cash Mgmt Fund balance was reconciled and was not
all earned during this period.
Balance Sheet as of January 31, 2009
ASSETS
Current Assets
Key Business Reward Checking 52,683.84
Key Business Signature Money Market Savings 97,985.12
Ameriprise Cash Mgmt Acct 13,389.51
Total Current Assets 164,058.47
TOTAL ASSETS 164,058.47
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 97,062.09
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,666.83
Gallery Earmark 5,601.22
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,139.70
OpenOffice.org Earmark 1,322.53
Open Voting Foundation Earmark 392.67
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 14,180.59
Tux4Kids Earmark 1,450.05
Total held in trust 131,975.38
General reserves 32,083.09
Total Equity 164,058.47
TOTAL LIABILITIES & EQUITY 164,058.47
Additionally, Michael mentioned that additional information was provided to the IRS (the US federal tax agency) regarding our 2007 annual filing with them, at their request, and that our 2008 filing needs to be addressed by November 15th at the latest, including available extensions. Bdale expressed pleasure at the quality and currency of the monthly reports, and hoped for that to continue. Other board members agreed.
Secretary's Report
Jimmy Kaplowitz provided the following secretary's report.
An application was received from the OpenWRT project to associate with SPI, along with a draft charter. A resolution to approve this is expected to be presented for voting at the March meeting. Also, Debian made a request for SPI to sign a contract with a non-profit which will be hosting a server on their behalf, as requested by that non-profit. We passed the contract by our lawyers, who made a few minor suggestions to improve convenience and the protections for SPI and Debian, which were approved by the other party. SPI President Bdale Garbee proceeded to sign the modified contract and send a copy to the hosting non-profit. No exchange of money whatsoever is involved with this hosting arrangement.
Outstanding Minutes
Jimmy Kaplowitz said that, due to an extreme crunch period at work, he had not caught up on minutes yet, and that there were none to vote on. A goal was set of being able to approve the March 2008, December 2008, January 2009, and February 2009 minutes during the March meeting, as well as the remaining backlogged minutes once Martin Zobel-Helas has time to prepare them.
Items up for discussion
Resolution 2009-01-09.jdd.1 - New affiliated project: Helios Initiative
Joshua D. Drake reported that SPI's lawyer saw no obstacle to approving the Helios Initiative as an associated project, although certain details would need to be carefully attended to. This resolution had been deferred from the January meeting pending this advice; with this having been done, the resolution was voted on.
Vote on Resolution 2009-01-09.jdd.1 - New affiliated project: Helios Initiative
| Joerg Jaspert | Yes |
| Jimmy Kaplowitz | Yes |
| Joshua D. Drake | Yes |
| Martin Zobel-Helas | Yes |
| Luk Claes | Yes |
| Bdale Garbee | Yes |
| Neil McGovern | Yes |
| Michael Schultheiss | Yes |
Motion passed with a vote of Yes: 8, No: 0, Abstain: 0.
Other Business
Peter Palfrader, a member of Debian's system administration team, thanked SPI for handling the contract with ISC, the non-profit mentioned in the secretary's report, so quickly. Bdale praised the people at ISC and thanked them for supporting Debian in this way.
Bdale Garbee mentioned that he is standing for a board position at the Linux Foundation representing individual affiliated, with the hope of fostering better cooperation between the Linux Foundation and SPI.
Joshua D. Drake stated that he has not forgotten about reviewing the membership application despite being behind on doing so.
Adjournment
The meeting was adjourned until Wednesday, March 18th, 2009 at 20:00 UTC in #spi on irc.oftc.net.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2008 | Jimmy Kaplowitz | Secretary |
| July 2006 | Michael Schultheiss | Treasurer |
| July 2007 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2006 | Neil McGovern |
Appendix B: Approved Resolutions
Resolution 2009-01-09.jdd.1 - New affiliated project: Helios Initiative
WHEREAS 1. Helios Initiative is a substantial and useful open source project. 2. The Helios Initiative would like SPI's support and assistance, including taking donations. THE SPI BOARD RESOLVES THAT 3. The Helios Initiative is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1 4. Currently, Ken Starks is recognised by SPI as the current authoritative decision maker and SPI liaison for the Helios Initiative. Successors will be appointed in turn by the sitting project liaison. 5. This invitation will lapse, if not accepted, 60 days after it is approved by the SPI Board.