Board meeting, June 17th, 2009
Board members present
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jimmy Kaplowitz (Hydroxide) (Secretary)
- David Graham (cdlu)
- Luk Claes (luk_)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- None
Board members absent
- Bdale Garbee (bdale) (President)
- Neil McGovern (Maulkin)
- Joshua D. Drake (linuxpoet)
Board advisors present
- None
Registered guests present
- MJ Ray (slef)
- Kåre Thor Olsen (Kaare)
These are the draft minutes for the June 17th, 2009 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
There was no president's report.
Treasurer's Report
Michael Schultheiss provided the following financial report for May 2009.
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period May 01, 2009 - May 31, 2009
Income
Ordinary Income
Debian 12,068.91
Freedesktop.org 30.00
Gallery 180.00
Madwifi.org 10.00
OpenOffice.org 1,622.47
Open Voting Foundation 1.00
PostgreSQL 575.52
Privoxy 10.00
SPI General 1,058.00
SPI 5% 277.34
The HeliOS Project 1,070.00
Total Ordinary Income 16,903.24
---------
Interest Income
Key Bank Money Mkt Savings 41.01
Total Interest Income 41.01
-----
Gross Income 16,944.25
---------
Expenses
Ordinary Expenses
Debian
Processing Fees 66.40
SPI 5% 103.45
Total Debian Exp 169.85
------
Freedesktop.org (FD.o)
Processing Fees 1.20
SPI 5% 1.50
Total FD.o Exp 2.70
----
Gallery
Processing Fees 6.03
SPI 5% 9.00
Total Gallery Exp 15.03
-----
Madwifi.org
Processing Fees 0.40
SPI 5% 0.50
Total Madwifi.org Exp 0.90
----
OpenOffice.org (OO.o)
Processing Fees 54.50
SPI 5% 81.12
Total OO.o Exp 135.62
------
OVF
Processing Fees 0.04
SPI 5% 0.05
Total OVF Exp 0.09
----
PostgreSQL
LinuxWorld NW 2009 293.76
Processing Fees 21.07
SPI 5% 27.72
Travel Reimbursement 797.99
Total PostgreSQL Exp 1,140.54
--------
Privoxy
Processing Fees 0.40
SPI 5% 0.50
Total Privoxy Exp 0.90
----
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 18.04
Total SPI Exp 47.99
-----
The HeliOS Project
Exp Reimbursements 1,254.14
Total HeliOS Exp 1,254.14
--------
Total Expenses 2,767.67
--------
Net Income 14,176.58
=========
Balance Sheet as of May 31, 2009
ASSETS
Current Assets
Key Business Reward Checking 20,490.54
Key Business Signature Money Market Savings 193,169.43
Ameriprise Cash Mgmt Acct 13,389.51
Total Current Assets 227,049.48
TOTAL ASSETS 227,049.48
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 141,365.99
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,466.88
Gallery Earmark 6,004.87
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,248.90
OpenOffice.org Earmark 2,846.26
Open Voting Foundation Earmark 65.52
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 29,643.80
Tux4Kids Earmark 1,865.05
The HeliOS Project (184.14)
Total held in trust 193,676.07
General reserves 33,373.41
Total Equity 227,049.48
TOTAL LIABILITIES & EQUITY 227,049.48
Michael noted that the negative balance for The HeliOS Project is due to a quirk of SPI's accounting method, and that under an accrual basis their balance is not negative. In response to a query from Martin Zobel-Helas, he informed the meeting that roughly $36,000 of Debian's funds held by SPI are reserved for DebConf.
Secretary's Report
Jimmy Kaplowitz provided the following secretary's report.
The Open64 project has asked for association with SPI. In order to allow time for the contributing membership to be consulted via spi-private and a proper resolution to be drafted, I have not added it to the agenda for the June meeting. It is likely to be on the agenda for the July meeting.
Jimmy said he would email the contributing membership about this project and another potential new project in an earlier stage of the application process.
Outstanding Minutes
Martin Zobel-Helas said that he hopes to prepare the three remaining 2008 minutes during the 2009 DebCamp (secretary's note: this runs from July 16th to July 23rd, 2009).
Jimmy Kaplowitz requested and received unanimous consent to re-approve the April 2009 minutes, the sole change from their previously approved state being a correction to which sets of minutes were approved at the April meeting.
Jimmy then presented the May 2009 minutes for approval.
Vote to approve April 2009 minutes
| Joerg Jaspert | Yes |
| Jimmy Kaplowitz | Yes |
| Martin Zobel-Helas | Abstain |
| David Graham | Yes |
| Luk Claes | Yes |
| Michael Schultheiss | Yes |
Motion passed with a vote of Yes: 5, No: 0, Abstain: 1.
Other Business
Jimmy agreed to work with Neil McGovern to ensure the readiness of SPI's voting web application for the upcoming election, and to send an email within a few days announcing the election.
C. Bergström, SPI liaison for two potential new associated projects, encouraged those listening to ask any questions regarding Open64 during the meeting or outside of it. None were asked during the meeting.
Adjournment
The meeting was adjourned until the annual board meeting, which will be held on Wednesday, July 8th, 2009 at 20:00 UTC in #spi on irc.oftc.net.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2008 | Jimmy Kaplowitz | Secretary |
| July 2006 | Michael Schultheiss | Treasurer |
| July 2007 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2006 | Neil McGovern |
Appendix B: Approved Resolutions
(none)