Board meeting, July 8th, 2009
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jimmy Kaplowitz (Hydroxide) (Secretary)
- Martin Zobel-Helas (zobel)
- Neil McGovern (Maulkin)
Board members partially present
- None
Board members absent with regrets)
- David Graham (cdlu)
- Luk Claes (luk)
Board members absent
- Joshua D. Drake (linuxpoet)
Board advisors present
- None
Registered guests present
- Kåre Thor Olsen (Kaare)
- Julien Cristau (jcristau)
- Jonathan McDowell (Noodles)
- Moray Allan (moray)
- Christopher Bergström (codestr0m)
- MJ Ray (slef)
These are the draft minutes for the July 8th, 2009 SPI Annual Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
Bdale Garbee provided the following president's report:
Last month, I spent two weeks in Brazil including attending FISL 10. Over 8200 people attended FISL, and the highlight for me was undoubtedly the visit by President Lula to the event. I was one of about 10 people at the event invited to meet and speak with him semi-privately before his public talk. The content of his talk has been reported elsewhere. Suffice to say, it was an incredible experience to meet the president of the world's 12th largest economy in person, and hear him speak quite passionately about Free Software. I'm now looking forward to the DebConf later this month, at which we have an SPI BOF scheduled. I hope all of you that plan to be there will participate in talking to interested DDs about the role SPI plays for Debian, answering questions, etc.
Treasurer's Report
Michael Schultheiss provided the following financial report for June 2009.
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period June 01, 2009 - June 30, 2009
Income
Ordinary Income
Debian 1,520.53
Gallery 70.00
OpenOffice.org 1,371.26
PostgreSQL 893.26
Privoxy 30.00
SPI General 410.64
SPI 5% 151.50
The HeliOS Project 405.00
Total Ordinary Income 4,852.19
--------
Interest Income
Key Bank Money Mkt Savings 39.69
Total Interest Income 39.69
-----
Gross Income 4,891.88
--------
Expenses
Ordinary Expenses
Debian
Processing Fees 58.90
SPI 5% 13.03
Total Debian Exp 71.92
-----
Gallery
Processing Fees 1.89
SPI 5% 3.50
Total Gallery Exp 5.39
----
OpenOffice.org (OO.o)
Processing Fees 54.25
SPI 5% 68.56
Total OO.o Exp 122.81
------
PostgreSQL
Processing Fees 28.97
SPI 5% 44.66
Total PostgreSQL Exp 73.63
-----
Privoxy
Processing Fees 1.20
SPI 5% 1.50
Total Privoxy Exp 2.70
----
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 23.55
Total SPI Exp 53.50
-----
The HeliOS Project
Exp Reimbursements 617.09
Total HeliOS Exp 617.09
------
Total Expenses 947.04
------
Net Income 3,944.84
========
Balance Sheet as of June 30, 2009
ASSETS
Current Assets
Key Business Reward Checking 24,422.19
Key Business Signature Money Market Savings 193,209.12
Ameriprise Cash Mgmt Acct 13,389.51
Total Current Assets 231,020.82
TOTAL ASSETS 231,020.82
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 142,814.60
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,466.88
Gallery Earmark 6,069.48
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,248.90
OpenOffice.org Earmark 4,094.71
Open Voting Foundation Earmark 65.52
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 30,463.43
Privoxy Earmark 40.00
Tux4Kids Earmark 1,865.05
The HeliOS Project (396.23)
Total held in trust 197,288.27
General reserves 33,732.55
Total Equity 231,020.82
TOTAL LIABILITIES & EQUITY 231,020.82
Michael stated that the negative balance for The HeliOS Project is due to a quirk of SPI's accounting method, as was true in the previous treasurer's report, and that under an accrual basis their balance is not negative. He informed the Board that he was considering switching to accrual basis accounting.
Secretary's Report
Jimmy Kaplowitz provided the following secretary's report.
Neil McGovern, a current board member who is vacating his seat at the conclusion of the currently ongoing SPI election, has kindly agreed to run this election. Also, contributing members were asked for feedback regarding Open64 and OSUNIX as potential new projects. A small amount of positive feedback was received and no negative feedback was received.
Outstanding Minutes
Jimmy Kaplowitz presented the June 2009 minutes for approval.
Vote to approve April 2009 minutes
| Joerg Jaspert | Yes |
| Jimmy Kaplowitz | Yes |
| Martin Zobel-Helas | Yes |
| Neil McGovern | Abstain |
| Bdale Garbee | Abstain |
| Michael Schultheiss | Yes |
Motion passed with a vote of Yes: 4, No: 0, Abstain: 2.
Items up for discussion
SPI Board Elections
Jimmy Kaplowitz reminded attendees that the deadline to submit nominations for the 2009 SPI board elections was July 13th, and that nominations should be sent via email to Neil McGovern. One nomination had been received as of the meeting. Neil confirmed that the voting software was operational and would work in the event that a vote was necessary.
Resolution 2009-07-06.jrk.1.bg.1: Open64 as associated project
After it was ascertained that the governance structure for Open64 as described in the resolution had been acknowledged by Christopher Bergström, the board proceeded to vote on the resolution.
Vote to approve Resolution 2009-07-06.jrk.1.bg.1
| Bdale Garbee | Yes |
| Jimmy Kaplowitz | Yes |
| Martin Zobel-Helas | Yes |
| Neil McGovern | Abstain |
| Joerg Jaspert | Abstain |
| Michael Schultheiss | Yes |
Motion passed with a vote of Yes: 4, No: 0, Abstain: 2.
Resolution 2009-07-06.jrk.2: OSUNIX as associated project
After some discussion, it became clear that the Board was uncomfortable approving OSUNIX as an associated project until the outstanding licensing-related legal issues were resolved. Therefore, after requesting a second and not finding one, Jimmy Kaplowitz withdrew the resolution without prejudice to re-proposing it after the resolution of the licensing issues.
Other Business
Jimmy Kaplowitz mentioned that he is seeking to be replaced as secretary for the 2009-2010 board term. Neil McGovern thanked the board for an interesting few years on it.
Adjournment
The meeting was adjourned until Wednesday, August 19th, 2009 at 20:00 UTC in #spi on irc.oftc.net.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2008 | Jimmy Kaplowitz | Secretary |
| July 2006 | Michael Schultheiss | Treasurer |
| July 2007 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2006 | Neil McGovern |
Appendix B: Approved Resolutions
Resolution 2009-07-06.jrk.1.bg.1: Open64 as associated project
WHEREAS 1. Open64 is a substantial and useful open source project. 2. Open64 would like SPI's support and assistance, including taking donations. THE SPI BOARD RESOLVES THAT 3. Open64 is formally invited to become an SPI Associated Project, according to the SPI Framework for Associated Projects, SPI Resolution 1998-11-16.iwj.1-amended-2004-08-10.iwj.1, a copy of which can be found at https://www.spi-inc.org/corporate/resolutions/2004/2004-08-10.iwj.1 4. The Open64 Steering Committee acting by consensus resolution is recognized as the authoritative decision maker for Open64, and C. Bergström is recognized by SPI as the current designated liaison for Open64. 5. This invitation will lapse, if not accepted by the Open64 Steering Committee, 60 days after it is approved by the SPI Board.