Board meeting, January 13th, 2010
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Martin Zobel-Helas (zobel)
- Jimmy Kaplowitz (Hydroxide)
- Luk Claes (luk)
Board members partially present
- David Graham (cdlu)
Board members absent with regrets
- None
Board members absent
- Joshua Drake (linuxpoet)
Board advisors present
- None
Registered guests present
- Kåre Thor Olsen (Kaare)
- MJ Ray (slef)
These are the minutes for the January 13th, 2010 SPI Board meeting, held at 21:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
Bdale reported that he was making progress on setting it up so that SPI associated projects can get discounts on HP gear, legal agreement is out to our lawyer for review before he signs it.
Treasurer's Report
Michael Schultheiss provided the following financial report for December 2009:
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period December 01, 2009 - December 31, 2009
Income
Ordinary Income
Debian 1,559.53
Gallery 30.00
OpenOffice.org 798.26
OpenWrt 10.00
PostgreSQL 215.26
Privoxy 10.00
SPI General 852.00
SPI 5% 138.90
The HeliOS Project 185.00
Total Ordinary Income 3,798.95
--------
Interest Income
Key Bank Money Mkt Savings 4.56
Total Interest Income 4.56
----
Gross Income 3,803.51
--------
Expenses
Ordinary Expenses
Debian
Argentina FOSS Event 1,540.00
Freight 2,808.03
Processing Fees 53.22
SPI 5% 77.98
Trademark Renewal 500.00
Travel Reimbursement 173.20
Total Debian Exp 5,152.43
--------
Gallery
Processing Fees 0.81
SPI 5% 1.50
Total Gallery Exp 2.31
----
OpenOffice.org (OO.o)
Processing Fees 27.73
SPI 5% 39.91
Total OO.o Exp 67.64
-----
OpenWrt
Processing Fees 0.40
SPI 5% 0.50
Total OpenWrt Expense 0.90
----
PostgreSQL
Processing Fees 6.14
SPI 5% 10.76
Travel Reimbursement 1,200.00
Total PostgreSQL Exp 1,216.90
--------
Privoxy
Processing Fees 0.40
SPI 5% 0.50
Total Privoxy Exp 0.90
----
SPI
Copies 0.68
NY SOS 10.00
PaySimple Monthly Fee 29.95
Postage 5.65
Transaction Fees 23.09
Total SPI Exp 69.37
-----
The HeliOS Project
Expense reimbursement 1,590.00
Processing Fees 7.40
SPI 5% 9.25
Total HeliOS Exp 1,606.65
--------
Total Expenses 8,049.46
--------
Net Income (4,245.95)
==========
Balance Sheet as of December 31, 2009
ASSETS
Current Assets
Key Business Reward Checking 33,657.48
Key Business Signature Money Market Savings 107,550.49
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 154,609.59
TOTAL ASSETS 154,609.59
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 66,612.14
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,566.07
Gallery Earmark 6,512.00
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,390.88
OpenOffice.org Earmark 8,493.02
OpenWrt 9.10
Open Voting Foundation Earmark 90.09
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 22,875.37
Privoxy Earmark 71.85
Tux4Kids Earmark 1,865.05
The HeliOS Project (1,552.95)
Total held in trust 117,092.32
General reserves 37,517.27
Total Equity 154,609.59
TOTAL LIABILITIES & EQUITY 154,609.59
Michael also reported that we've received a letter from the IRS confirming our 501(c)(3) status; this letter is a substitute for the original determination letter. A copy can be found at https://www.spi-inc.org/treasurer/SPI_501c3_status_letter_IRS.pdf
Secretary's report
YafaRay were contacted after last months meeting and accepted our invitation to join as an associated project. Announcements haven't been sent out about them or sidux yet. bdale pointed out that the news section of the website should also be updated with details of new projects. We're also now fully up to date on outstanding minutes.
Outstanding minutes
Vote on Meeting Minutes September 16th, 2009
Joerg raised an objection that he had been listed as partly present when it had been stated he wouldn't be counted as late. It was agreed this would be corrected in the minutes after the meeting was over.
| Michael Schultheiss | Yes |
| Luk Claes | Abstain |
| Joerg Jaspert | Yes |
| Jonathan McDowell | Yes |
| Martin Zobel-Helas | Yes |
| Jimmy Kaplowitz | Yes |
| Bdale Garbee | Yes |
| David Graham | Yes |
Motion passed with a vote of 7 yes, 1 abstain, 0 missing
Vote on Meeting Minutes October 14th, 2009
| Michael Schultheiss | Yes |
| Luk Claes | Yes |
| Joerg Jaspert | Yes |
| Jonathan McDowell | Yes |
| Martin Zobel-Helas | Yes |
| Jimmy Kaplowitz | Yes |
| Bdale Garbee | Yes |
| David Graham | Yes |
Motion passed with a vote of 8 yes, 0 abstain, 0 missing
Vote on Meeting Minutes December 9th, 2009
These incorrectly listed Martin Zobel-Helas as secretary, but it was agreed this would be corrected after the meeting.
| Michael Schultheiss | Yes |
| Luk Claes | Abstain |
| Joerg Jaspert | Yes |
| Jonathan McDowell | Yes |
| Martin Zobel-Helas | Yes |
| Jimmy Kaplowitz | Yes |
| Bdale Garbee | Abstain |
| David Graham | Abstain |
Motion passed with a vote of 6 yes, 2 abstain, 0 missing
Any other business
None; no progress on debian.org.tw to report.
Adjournment
The meeting was adjourned until Wednesday, February 10th, 2009 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowellSecretary | |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz | |
| July 2008 | Martin Zobel-Helas |