Board meeting, March 10th, 2010
Board members present
- Bdale Garbee (bdale) (President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Joerg Jaspert (Ganneff) (Vice President)
- Joshua D. Drake (linuxpoet)
- David Graham (cdlu)
- Jimmy Kaplowitz (Hydroxide)
Board members partially present
- None
Board members absent with regrets
- Martin Zobel-Helas (zobel)
Board members absent
- Luk Claes (luk)
Board advisors present
- None
Registered guests present
- Bill Allombert (yp17)
- Kåre Thor Olsen (Kaare)
- MJ Ray (slef)
These are the minutes for the March 10th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
Bdale reported that some progress had been made on the previously reported efforts to arrange discounts for SPI associated projects on server and storage hardware from HP. The contract has been reviewed by SPI's lawyer and board and we're now waiting for HP legal to review and propose changes based on that feedback.
Treasurer's Report
Michael Schultheiss provided the following financial reports for January + February 2010:
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period January 01, 2010 - January 31, 2010
Income
Ordinary Income
Debian 9,849.73
Gallery 100.00
OpenOffice.org 530.00
OpenWrt 1.00
PostgreSQL 50.00
SPI General 1,212.11
SPI 5% 227.88
The HeliOS Project 525.00
Tux4Kids 4,029.39
Total Ordinary Income 16,525.11
---------
Interest Income
Key Bank Money Mkt Savings 3.64
Total Interest Income 3.64
----
Gross Income 16,528.75
---------
Expenses
Ordinary Expenses
Debian
Freight 3,372.66
Hard drives 1,138.35
Processing Fees 23.68
SPI 5% 142.58
Travel Reimbursement 1,030.13
Total Debian Exp 5,707.40
--------
Gallery
Processing Fees 2.50
SPI 5% 5.00
Total Gallery Exp 7.50
----
OpenOffice.org (OO.o)
Processing Fees 3.80
SPI 5% 26.50
Total OO.o Exp 30.30
-----
OpenWrt
Processing Fees 0.04
SPI 5% 0.05
Total OpenWrt Expense 0.09
----
PostgreSQL
Processing Fees 1.25
SPI 5% 2.50
Travel Reimbursement 453.79
Total PostgreSQL Exp 457.54
------
SPI
Fax 1.75
Office Supplies 49.52
PaySimple Monthly Fee 29.95
Transaction Fees 23.22
Total SPI Exp 104.44
------
The HeliOS Project
Processing Fees 21.00
SPI 5% 26.25
Total HeliOS Exp 47.25
-----
Tux4Kids
SPI 5% 25.00
Total Tux4Kids Exp 25.00
-----
Total Expenses 6,379.52
--------
Net Income 10,149.23
=========
Balance Sheet as of January 31, 2010
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 150.00
Chase Business Select High Yield Savings 40,564.53
Key Business Reward Checking 43,112.52
Key Business Signature Money Market Savings 67,547.63
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 164,776.30
TOTAL ASSETS 164,776.30
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 70,754.47
Drupal Earmark 2,650.00
Freedesktop.org Earmark 1,566.07
Gallery Earmark 6,604.50
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,390.88
OpenOffice.org Earmark 9,023.02
OpenWrt 10.01
Open Voting Foundation Earmark 90.09
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 22,467.83
Privoxy Earmark 71.85
The HeliOS Project (1,027.95)
Tux4Kids Earmark 5,869.44
Total held in trust 125,979.91
General reserves 38,796.39
Total Equity 164,776.30
TOTAL LIABILITIES & EQUITY 164,776.30
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period February 01, 2010 - February 31, 2010
Income
Ordinary Income
Debian 2,039.00
freedesktop.org 130.00
Gallery 20.00
OpenOffice.org 1,695.00
PostgreSQL 52.00
Privoxy 60.00
SPI General 634.57
SPI 5% 272.70
The HeliOS Project 1,370.00
YafaRay 108.00
Total Ordinary Income 6,381.27
---------
Interest Income
Key Bank Money Mkt Savings 2.59
Chase BusinessClassic Checking 0.02
Chase Bus Select High Yield Savings 4.02
Total Interest Income 6.63
----
Gross Income 6,387.90
--------
Expenses
Ordinary Expenses
Debian
Debian Edu 5,022.00
Processing Fees 70.96
Soft Drinks, NY BSP 19.92
SPI 5% 101.95
Travel Reimbursement 1,085.06
Total Debian Exp 6,299.89
--------
freedesktop.org
Expense reimbursement 811.99
ICC dues 250.00
Total fd.o Exp 1,061.99
--------
Gallery
Processing Fees 0.48
SPI 5% 1.00
Total Gallery Exp 1.48
----
OpenOffice.org (OO.o)
Processing Fees 61.80
SPI 5% 84.75
Total OO.o Exp 146.55
------
PostgreSQL
Processing Fees 2.08
SPI 5% 2.60
Travel Reimbursement 907.00
Total PostgreSQL Exp 911.68
------
Privoxy
Processing Fees 2.40
SPI 5% 3.00
Total Privoxy Exp 5.40
----
SPI
PaySimple Monthly Fee 29.95
PO Box Renewal 70.00
Postage 20.60
Transaction Fees 17.89
Total SPI Exp 138.44
------
The HeliOS Project
Expense Reimbursement 207.10
Processing Fees 54.80
SPI 5% 68.50
Total HeliOS Exp 330.40
------
Tux4Kids
Travel Reimbursement 340.39
Total Tux4Kids Exp 340.39
------
YafaRay
Processing Fees 4.32
SPI 5% 5.40
Total YafaRay Exp 9.72
----
Total Expenses 9,245.94
--------
Net Income (2,858.04)
==========
Balance Sheet as of February 28, 2010
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 7,500.02
Chase Business Select High Yield Savings 33,218.55
Key Business Reward Checking 39,291.49
Key Business Signature Money Market Savings 67,550.22
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 160,961.90
TOTAL ASSETS 160,961.90
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 66,493.58
Drupal Earmark 2,650.00
Freedesktop.org Earmark 634.08
Gallery Earmark 6,623.02
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,390.88
OpenOffice.org Earmark 10,571.47
OpenWrt 10.01
Open Voting Foundation Earmark 90.09
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 21,608.15
Privoxy Earmark 126.45
The HeliOS Project 11.65
Tux4Kids Earmark 5,529.05
YafaRay Earmark 98.28
Total held in trust 122,346.41
General reserves 38,615.49
Total Equity 160,961.90
TOTAL LIABILITIES & EQUITY 160,961.90
SPI have also received its sales and use tax exempt form from New York State.
Secretary's report
Nothing to report other than that it would be appreciated if a member familiar with Google Adwords would come forward and offer to manage this for our associated projects.
Outstanding minutes
Vote on Meeting Minutes January 13th, 2010
| Joerg Jaspert | Yes |
| Michael Schultheiss | Yes |
| Jonathan McDowell | Yes |
| Joshua D. Drake | Abstain |
| Bdale Garbee | Yes |
| David Graham | Yes |
| Jimmy Kaplowitz | Yes |
Motion passed with a vote of 6 yes, 1 abstain, 0 missing
Vote on Meeting Minutes February 10th, 2010
| Joerg Jaspert | Abstain |
| Jonathan McDowell | Yes |
| Bdale Garbee | Yes |
| David Graham | Yes |
| Jimmy Kaplowitz | Yes |
| Michael Schultheiss | Yes |
| Joshua D. Drake | Abstain |
Motion passed with a vote of 5 yes, 2 abstain, 0 missing
Any other business
It was pointed out that our 2010 board elections occur in July and that we have 4 vacancies.
Adjournment
The meeting was adjourned until Wednesday, April 14th, 2010 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2007 | Bdale Garbee | President |
| July 2007 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowellSecretary | |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2007 | Luk Claes | |
| July 2007 | Joshua D. Drake | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz | |
| July 2008 | Martin Zobel-Helas |