Board meeting, November 11th, 2010
Board members present
- Bdale Garbee (bdale) (President)
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Joshua D. Drake (linuxpoet)
- David Graham (cdlu)
- Martin Zobel-Helas (zobel)
Board members partially present
- None
Board members absent with regrets
- None
Board members absent
- Jimmy Kaplowitz (Hydroxide)
Board advisors present
- None
Registered guests present
- Luk Claes (luk)
These are the minutes for the November 11th, 2010 SPI Board meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG
President's Report
Bdale reported that a lot of progress had been made on the new web site in the past month. He particularly mentioned the work done by Jonathan McDowell in copying over existing content and Joerg Jaspert in modernizing the associated infrastructure. This month's meeting agenda was the first to be posted only on the new website. Comments, feedback and help on the new site, available at http://newwww.spi-inc.org/ were solicited.
Treasurer's Report
Michael Schultheiss provided the following financial reports for October 2010:
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period October 01, 2010 - October 31, 2010
Income
Ordinary Income
Debian 10,638.70
freedesktop.org 40,030.00
Gallery 50.00
OpenOffice.org 880.00
OpenWrt 109.00
PostgreSQL 20.00
SPI General 180.00
SPI 5% 141.74
The HeliOS Project 1,107.00
Total Ordinary Income 53,156.44
---------
Interest Income
Key Bank Money Mkt Savings 2.07
Chase BusinessClassic Checking 0.16
Chase Bus Select High Yield Savings 3.27
Total Interest Income 5.50
----
Gross Income 53,161.94
---------
Expenses
Ordinary Expenses
Debian
Housing (DC10) 68,635.00
Security/Cleaning 14,517.00
(DC10)
Processing Fees 433.25
SPI 5% 31.94
Total Debian Exp 83,617.19
---------
freedesktop.org
Processing Fees 1.90
SPI 5% 1.50
Total fd.o Exp 3.40
----
Gallery
Processing Fees 1.38
SPI 5% 2.50
Total Gallery Exp 3.88
----
OpenOffice.org (OO.o)
Processing Fees 33.45
SPI 5% 44.00
Total OO.o Exp 77.45
-----
OpenWrt
Processing Fees 4.71
SPI 5% 5.45
Total OpenWrt Exp 10.16
-----
PostgreSQL
Processing Fees 0.55
SPI 5% 1.00
T-shirts 2,412.24
Total PostgreSQL Exp 2,413.79
--------
SPI
Office Supplies 90.94
PaySimple Monthly Fee 29.95
Transaction Fees 346.19
Total SPI Exp 467.08
------
The HeliOS Project
Expense Reimbursement 735.09
Processing Fees 24.26
SPI 5% 55.35
Total HeliOS Exp 814.70
------
Total Expenses 87,407.65
---------
Net Income (34,245.71)
===========
Balance Sheet as of October 31, 2010
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 29,861.63
Chase Business Select High Yield Savings 27,546.88
Key Business Reward Checking 54,678.80
Key Business Signature Money Market Savings 36,000.38
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 161,489.31
TOTAL ASSETS 161,489.31
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
Debian Earmark 12,726.26
Drupal Earmark 2,735.37
Freedesktop.org Earmark 42,342.64
Gallery Earmark 7,079.76
GNU TeXmacs Earmark 9.70
Madwifi.org Earmark 1,445.34
OpenOffice.org Earmark 16,860.81
OpenVAS 45.71
OpenWrt 571.38
Open Voting Foundation Earmark 90.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 28,784.52
Privoxy Earmark 338.35
The HeliOS Project 115.14
Tux4Kids Earmark 5,529.05
YafaRay Earmark (1,648.31)
Total held in trust 123,536.24
General reserves 37,953.07
Total Equity 161,489.31
TOTAL LIABILITIES & EQUITY 161,489.31
Secretary's report
Jonathan indicated that he'd like some extra eyes to look over the new website looking for missing pieces or inaccuracies. He stated that there were a few missing pieces that he felt should be resolved before we were ready for switchover. These included details on becoming a member or associated project and details of where the git repo for the website lived.
Outstanding minutes
Vote on Meeting Minutes October 13th, 2010
| Bdale Garbee | Yes |
| David Graham | Yes |
| Joerg Jaspert | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Joshua D. Drake | Abstain |
Motion passed with a vote of 6 yes, 1 abstain, 0 missing
Items up for discussion
Timing of future meetings (move to 20:30 UTC?)
The recent change from daylight savings time in the northern hemisphere has resulted in the 20:00 UTC becoming less convenient for some board members, while working better for others. It was decided that we would try moving to 20:30 UTC as a compromise to see if that suited all board members equally well.
Any other business
David mentioned that OFTC had completed their annual elections and had largely retained the status quo, with tjfontaine remaining project leader and David as Ombudsman. He also commented that the project had voted 100% in favour of remaining with SPI.
Joshua reported that PgWest had seen a 90% increase in attendance.
Martin reported that Joerg had signed and sent the letter to the current holder of debian.eu, requesting it be handed over to the Debian project. No response has been received yet but it was suggested a further month be allowed before initiating the EURid ADR process.
Adjournment
The meeting was adjourned until Wednesday, December 8th, 2010 at 20:30 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowell | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2008 | David Graham | |
| July 2008 | Jimmy Kaplowitz |