Board meeting, November 9th, 2011
Board members present
- Joerg Jaspert (Ganneff) (Vice President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Joshua D. Drake (linuxpoet)
- Martin Zobel-Helas (zobel)
Board members partially present
- Bdale Garbee (bdale) (President)
- Jimmy Kaplowitz (Hydroxide)
Board members absent with regrets
- None
Board members absent
- None
Board advisors present
- None
Registered guests present
- Pace Willisson (pacew1)
These are the minutes for the November 9th, 2011 SPI Board Meeting, held at 21:30 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
(None)
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period September 01, 2011 - September 30, 2011
Income
Ordinary Income
Debian 613.70
Gallery 100.00
Jenkins 4,210.00
OpenOffice.org 215.00
OpenWrt 10.00
PostgreSQL 110.00
SPI General 83.00
SPI 5% 274.69
The HeliOS Project 235.00
Total Ordinary Income 5,851.39
--------
Interest Income
Key Bank Money Mkt Savings 1.48
Chase BusinessClassic Checking 0.08
Chase Bus Select High Yield Savings 12.00
Total Interest Income 13.56
-----
Gross Income 5,864.95
--------
Expenses
Ordinary Expenses
Debian
Processing Fees 29.80
SPI 5% 30.69
Total Debian Exp 60.48
-----
DebConf 11
Travel 7,420.01
Total DC11 Exp 7,420.01
--------
Gallery
Processing Fees 2.60
SPI 5% 5.00
Total Gallery Exp 7.60
----
Jenkins
Processing Fees 174.00
SPI 5% 210.50
Total Jenkins Exp 384.50
------
OpenOffice.org (OO.o)
Processing Fees 11.15
SPI 5% 10.75
Total OO.o Exp 21.90
-----
OpenWrt
Processing Fees 0.75
SPI 5% 0.50
Total OpenWrt Exp 1.25
----
PostgreSQL
Legal Fees 3,218.48
Press Release 140.00
Processing Fees 4.93
SPI 5% 5.50
Travel 900.00
Total PostgreSQL Exp 4,296.88
--------
SPI
PaySimple Monthly Fee 29.95
Registered Agent Fee 363.00
Transaction Fees 145.24
Total SPI Exp 538.19
------
The HeliOS Project
Expense Reimbursement 318.21
Processing Fees 7.45
SPI 5% 11.75
Total HeliOS Exp 337.41
------
YafaRay
Training Materials 97.84
Total YafaRay Exp 97.84
-----
Total Expenses 13,166.06
---------
Net Income (7,301.11)
==========
Balance Sheet as of September 30, 2011
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 13,729.01
Chase Business Select High Yield Savings 97,597.75
Key Business Reward Checking 75,933.75
Key Business Signature Money Market Savings 36,016.85
Ameriprise Cash Mgmt Acct 13,401.62
Total Current Assets 236,678.98
TOTAL ASSETS 243,911.50
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 69.32
Debian Earmark 55,191.41
DebConf 11 Earmark 38,935.49
Freedesktop.org Earmark 12,849.10
Gallery Earmark 7,503.20
GNU TeXmacs Earmark 63.60
Jenkins Earmark 3,825.50
LibreOffice Earmark 12,000.00
Madwifi.org Earmark 1,454.09
OpenOffice.org Earmark 21,461.74
OpenVAS 45.71
OpenWrt 954.35
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 27,942.18
Privoxy Earmark 446.50
The HeliOS Project 71.25
Tux4Kids Earmark 8,788.85
YafaRay Earmark 4,799.36
Total held in trust 203,065.17
General reserves 33,613.81
Total Equity 236,678.98
TOTAL LIABILITIES & EQUITY 236,678.98
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period October 01, 2011 - October 31, 2011
Income
Ordinary Income
aptosid 15.00
Debian 385.00
freedesktop.org 10.00
Gallery 20.00
Jenkins 130.00
OpenOffice.org 190.00
OpenWrt 30.00
PostgreSQL 3,156.62
Privoxy 10.00
SPI General 75.00
SPI 5% 41.50
The HeliOS Project 125.00
Total Ordinary Income 4,188.12
--------
Interest Income
Key Bank Money Mkt Savings 1.53
Chase BusinessClassic Checking 0.11
Chase Bus Select High Yield Savings 12.40
Ameriprise Cash Mgmt Acct 4.53 [1]
Total Interest Income 18.57
-----
Gross Income 4,206.69
--------
Expenses
Ordinary Expenses
aptosid
Processing Fees 0.95
SPI 5% 0.75
Total aptosid Exp 1.70
----
Debian
Processing Fees 21.70
SPI 5% 19.25
Travel 350.00
Total Debian Exp 390.95
------
DebConf 11
Travel 6,696.05
Total DC11 Exp 6,696.05
--------
freedesktop.org
Processing Fees 0.75
SPI 5% 0.50
Total fd.o Exp 1.25
----
Gallery
Processing Fees 0.80
SPI 5% 1.00
Total Gallery Exp 1.80
----
Jenkins
Processing Fees 6.60
SPI 5% 6.50
Total Jenkins Exp 13.10
-----
OpenOffice.org (OO.o)
Processing Fees 5.60
SPI 5% 9.50
Total OO.o Exp 15.10
-----
OpenWrt
Processing Fees 1.90
SPI 5% 1.50
Total OpenWrt Exp 3.40
----
Privoxy
Processing Fees 0.75
SPI 5% 0.50
Total Privoxy Exp 1.25
----
SPI
PaySimple Monthly Fee 29.95
Transaction Fees 217.96
Total SPI Exp 247.91
------
The HeliOS Project
Processing Fees 2.70
SPI 5% 6.25
Total HeliOS Exp 8.95
----
YafaRay
Training Materials 40.98
Total YafaRay Exp 40.98
-----
Total Expenses 7,422.44
--------
Net Income (3,215.75)
==========
[1] Includes dividends since the last time the Ameriprise account was
reconciled. Dividends were not all earned in this period.
Balance Sheet as of October 31, 2011
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 14,256.59
Chase Business Select High Yield Savings 97,610.15
Key Business Reward Checking 72,183.34
Key Business Signature Money Market Savings 36,018.38
Ameriprise Cash Mgmt Acct 13,406.15
Total Current Assets 233,474.61
TOTAL ASSETS 233,474.61
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
aptosid Earmark 82.62
Debian Earmark 55,185.46
DebConf 11 Earmark 32,239.44
Freedesktop.org Earmark 12,857.85
Gallery Earmark 7,521.40
GNU TeXmacs Earmark 63.60
Jenkins Earmark 3,942.40
LibreOffice Earmark 12,000.00
Madwifi.org Earmark 1,454.09
OpenOffice.org Earmark 21,636.64
OpenVAS 45.71
OpenWrt 980.95
Open Voting Foundation Earmark 153.65
OSUNIX 0.56
Path64 9.31
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 31,098.80
Privoxy Earmark 455.25
The HeliOS Project 187.30
Tux4Kids Earmark 8,788.85
YafaRay Earmark 4,758.38
Total held in trust 199,962.26
General reserves 33,512.35
Total Equity 233,474.61
TOTAL LIABILITIES & EQUITY 233,474.61
Secretary's report
Jonathan had nothing to report.
Outstanding minutes
Vote on Meeting Minutes for 14th September 2011:
| Clint Adams | Yes |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Joerg Jaspert | Yes |
| Robert Brockway | Yes |
| Joshua D. Drake | Abstain |
Motion passed with a vote of 6 yes, 1 abstain, 0 missing.
Vote on Meeting Minutes for 12th October 2011:
| Clint Adams | Abstain |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
| Joerg Jaspert | Abstain |
| Robert Brockway | Yes |
| Joshua D. Drake | Abstain |
Motion passed with a vote of 4 yes, 3 abstain, 0 missing.
Any other business
There was some discussion about changing the regular day and time of the meeting, which resulted in agreeing to try Thursdays at 21:00 UTC. Robert asked about the status of investigations into Directors and Officers insurance. Jimmy said he'd try to get some number for next months meeting. Robert also raised the subject of a restricted access git repository, eg for holding private contact details. Finally it was suggested that we ask Mishi to call the current registrant of debian.eu before initiating the .eu ADR process.
Adjournment
The meeting was adjourned until Thursday, December 15th, 2011 at 21:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2010 | Bdale Garbee | President |
| July 2010 | Joerg Jaspert | Vice President |
| July 2009 | Jonathan McDowell | Secretary |
| July 2009 | Michael Schultheiss | Treasurer |
| July 2010 | Joshua D. Drake | |
| July 2010 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |