Board meeting, January 9th, 2014
Board members present
- Bdale Garbee (bdale) (President)
- Michael Schultheiss (schultmc) (Treasurer)
- Jonathan McDowell (Noodles) (Secretary)
- Clint Adams (Clint)
- Robert Brockway (Solver)
- Martin Zobel-Helas (zobel)
Board members partially present
- Joshua D. Drake (linuxhiker)
Board members absent with regrets
- Jimmy Kaplowitz (Hydroxide)
- Joerg Jaspert (Ganneff) (Vice President)
Board members absent
- None
Board advisors present
- None
Registered guests present
- Josh Berkus (jberkus)
These are the minutes for the January 9th, 2014 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Bdale reported that he was present at Linux Conf Australia 2014, being held in Perth. He also mentioned that his consulting arrangement with Samsung had concluded.
Treasurer's report
This report uses a cash-based method of accounting, recording donations
when deposited (not when the check was written or received by us) and
recording expenses when sent or scheduled for payment (not when
incurred).
Income Statement
for the Period September 01, 2013 - September 30, 2013
Income
Ordinary Income
0 A.D. 181.00
Arch Linux 166.00
Debian 653.00
FFmpeg 55.00
freedesktop.org 100.00
Jenkins 15.00
LibreOffice 12,765.20
MinGW 1,000.00
Open Bioinformatics 2,000.00
PostgreSQL 75.00
Privoxy 80.00
SPI General 479.00
SPI 5% 227.70
TideSDK 39.00
Total Ordinary Income 17,835.90
---------
Interest Income
Key Business Platinum MM Savings 2.68
Chase BusinessClassic Checking 0.26
Chase Bus Select High Yield Savings 35.40
Total Interest Income 38.34
-----
Gross Income 17,874.24
---------
Expenses
Ordinary Expenses
0 A.D.
Processing Fees 8.47
Software Development 1,986.00
SPI 5% 9.05
Total 0 A.D. Exp 2,003.52
--------
ankur.or.in
GSoC Travel 1,067.96
Total ankur.or.in Exp 1,067.96
--------
Arch Linux
Processing Fees 13.29
SPI 5% 8.30
Total Arch Linux Exp 21.59
-----
Debian
Debit Card Fee 3.00
Processing Fees 31.89
SPI 5% 32.65
Trademark Fee 275.00
Total Debian Exp 342.54
------
FFmpeg
Processing Fees 2.55
SPI 5% 2.75
Stickers 67.08
Total FFmpeg Exp 72.38
-----
freedesktop.org
Processing Fees 4.18
SPI 5% 5.00
Total fd.o Exp 9.18
----
Haskell
Hosting Fees 159.12
Total Haskell Exp 159.12
------
Jenkins
Processing Fees 0.72
SPI 5% 0.75
Total Jenkins Exp 1.47
----
LibreOffice
Conference 4,047.70
Processing Fees 30.05
SPI 5% 9.50
Travel Reimbursement 4,740.31
Total LibreOffice Exp 8,827.56
--------
MinGW
Processing Fees 40.35
SPI 5% 50.00
Total MinGW Exp 90.35
-----
Open Bioinformatics
Processing Fees 80.70
SPI 5% 100.00
Total OpenBio Exp 180.70
-----
PostgreSQL
Processing Fees 2.77
SPI 5% 3.75
Total PostgreSQL Exp 6.52
----
Privoxy
Processing Fees 3.90
SPI 5% 4.00
Total Privoxy Exp 7.90
----
SPI
Bookkeeping Fee 480.00
PaySimple Monthly Fee 29.95
Registered Agent Fee 387.00
Transaction Fees 42.67
Total SPI Exp 939.62
------
The HeliOS Project
Processing Fees 4.35
SPI 5% 5.00
Total HeliOS Exp 9.35
----
TideSDK
Processing Fees 1.58
SPI 5% 1.95
Total TideSDK Exp 3.53
----
Total Expenses 13,743.29
---------
Net Income 4,130.95
========
Balance Sheet as of September 30, 2013
ASSETS
Current Assets
Chase BusinessClassic Checking with Interest 32,991.64
Chase Business Select High Yield Savings 208,773.12
KeyBank Basic Business Checking 1,053.73
Key Business Reward Checking 69,634.10
Key Business Platinum Money Market Savings 162,810.55
Key Express Checking 5,524.72
Ameriprise Cash Mgmt Acct 13,406.15
Debian Debit Card 257.00
Total Current Assets 494,451.01
TOTAL ASSETS 494,451.01
LIABILITIES & EQUITY
General and current liabilities 0.00
Equity
Reserves held in trust
0 A.D. Earmark 3,416.24
ankur.org.in (67.96)
aptosid Earmark 181.06
Arch Linux Earmark 11,047.97
Debian Earmark 109,574.25
DebConf 13 Earmark 56,492.18
Drizzle 4,311.30
FFmpeg 674.17
Fluxbox 995.00
Freedesktop.org Earmark 18,369.01
FreedomBox Foundation Earmark 24,420.13
Gallery Earmark 8,207.28
GNU TeXmacs Earmark 274.02
Haskell Earmark 15,769.03
Jenkins Earmark 10,407.09
LibreOffice Earmark 68,293.63
madwifi-project.org Earmark 1,494.90
MinGW Earmark 1,180.30
OpenVAS 56.21
OpenWrt 3,165.75
Open Bioinformatics Earmark 39,376.08
Open Voting Foundation Earmark 158.74
OSUNIX 2.92
Path64 14.40
Plan 9 Earmark 6,500.00
PostgreSQL Earmark 23,195.46
Privoxy Earmark 877.62
The HeliOS Project Earmark 55.78
TideSDK Earmark 368.16
Tux4Kids Earmark 16,277.50
YafaRay Earmark 4,884.73
Total held in trust 429,972.95
General reserves 64,478.06
Total Equity 494,451.01
TOTAL LIABILITIES & EQUITY 494,451.01
Michael reported that he was still working on the backlog and working with the bookkeeper. The negative balance for ankur.or.in is due to cash accounting method (awaiting funds from Google Summer of Code - posted in December 2013).
Secretary's report
Jonathan had nothing to report.
Outstanding minutes
Vote on Meeting Minutes for 12th December 2013 board meeting:
| Clint Adams | Yes |
| Robert Brockway | Yes |
| Bdale Garbee | Abstain |
| Jonathan McDowell | Yes |
| Michael Schultheiss | Yes |
| Martin Zobel-Helas | Yes |
Motion passed with a vote of 5 yes, 1 abstain, 0 missing.
Any other business
Martin asked where DNS update requests for SPI held domains should go; Michael responded with admin@rt.spi-inc.org. Josh Berkus raised the issue that we'd been seeing more fraudulent transactions through Click&Pledge and that we should be looking for an alternative provider. There was also some discussion about the process of opening a new account to handle PayPal donations, as voted on last month. The main issue is finding a suitable bank who we can jump through the appropriate hoops for given the geographical spread of board/required signatories.
Adjournment
The meeting was adjourned until Thursday, February 13th, 2014 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2013 | Bdale Garbee | President |
| July 2013 | Joerg Jaspert | Vice President |
| July 2012 | Jonathan McDowell | Secretary |
| July 2012 | Michael Schultheiss | Treasurer |
| July 2013 | Joshua D. Drake | |
| July 2013 | Martin Zobel-Helas | |
| July 2011 | Clint Adams | |
| July 2011 | Robert Brockway | |
| July 2011 | Jimmy Kaplowitz |