Board meeting, December 11th, 2017
Board members present
- Martin Michlmayr (tbm) (President)
- Michael Schultheiss (schultmc) (Treasurer)
- Valerie Young (spectranaut) (Secretary)
- Jimmy Kaplowitz (Hydroxide)
- Tim Potter (tpot)
- Andrew Tridgell (tridge)
Board members partially present
- None
Board members absent with regrets
- Martin Zobel-Helas (zobel)
Board members absent
- Luca Filipozzi (luca) (Vice President)
- Joerg Jaspert (Ganneff)
Board advisors present
- None
Registered guests present
- None
These are the minutes for the December 11th, 2017 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
I'd like to thank Michael for his continued work as treasurer. I'm happy to see the number of outstanding requests go down.
Treasurer's report
I am continuing to work with zobel on streamlining our reporting and hope to have the remaining outstanding reports released soon. Our Form 990 (federal tax return) and New York State returns were filed and accepted on time. The agenda mentions FDIC insurance limits: the current FDIC limits are $250,000 of coverage per covered entity per bank SPI currently has over $1,000,000 in assets and thus some of our banks are over the FDIC coverage limit. We are researching additional financial institutions to open accounts with to brings us below the covered limit. SPI's accounts are all with large regional or national banks who are unlikely to fail but it is prudent to be under the FDIC limits.
Secretary's report
Nothing to report.
Outstanding minutes
Vote on Meeting Minutes for 11th September 2017:
| Jimmy Kaplowitz | Yes |
| Martin Michlmayr | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
| Andrew Tridgell | Yes |
| Valerie Young | Yes |
Motion passed with a vote of 6 yes, 0 no, 0 abstain, 0 missing.
Vote on Meeting Minutes for NYC Face-to-face Meeting, 9th-11th October 2017:
| Jimmy Kaplowitz | Yes |
| Martin Michlmayr | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
| Andrew Tridgell | Abstain |
| Valerie Young | Yes |
Motion passed with a vote of 5 yes, 0 no, 1 abstain, 0 missing.
Items up for discussion
Resolution 2017-10-12.mzh.1: Supporting FSFE's "Public Money, Public Code" campaign
Martin Zobel-Helas proposed the resolution and Luca Filipozzi revised the resolution after a discussion on the spi-general email list. Michael Schultheiss asks if SPI's lawyer Mishi confirmed that the resolution did not break the prohibition to lobbying rule for non-profits with 501c3 status. Martin Michlmayr responded that Mishi had approved the resolution at the face-to-face meeting in October.
Jimmy Kaplowitz states for the record why he is abstaining: Kaplowitz supports the goal of the "Public Money, Public Code" campaign and believes it is good for SPI to associate with the campaign. However, Kaplowitz is concerned with the open letter's assertion that all public code should be released without an exception for matters of national security, therefore he is abstaining from voting.
Vote on Resolution 2017-10-12.mzh.1: Supporting FSFE's "Public Money, Public Code" campaign
| Jimmy Kaplowitz | Abstain |
| Martin Michlmayr | Yes |
| Tim Potter | Yes |
| Michael Schultheiss | Yes |
| Andrew Tridgell | Yes |
| Valerie Young | Yes |
Motion passed with a vote of 5 yes, 0 no, 1 abstain, 0 missing.
Review of Action Items
Michael Schultheiss is presently researching additional banks for use to utilize to help keep SPI below the FDIC limit. Valerie Young wrote a Code of Conduct draft and emailed the SPI board but has received no feedback. Young will start advertising SPI meetings on our Twitter account starting this month, and work with Luca Filipozzi on documenting a membership committee. Tim Potter will fix the address in the reimbursement form before the next board meeting. Martin Michlmayr was not able to work on any action items.
Jimmy Kaplowitz states he checked with Ian Jackson regarding the wording of membership details in the new by-laws and Jackson had approved of them. Additionally, Kaplowitz updated several SPI web pages to better document SPI's relationship with member projects and spent time successfully completing an additional action item that came in casual conversation after the face-to-face meeting: SPI now has G Suite for Nonprofits and Google Voice for PayPal purposes. Filipozzi and Schultheiss and Kaplowitz currently have G Suite super admin access there; and this service is gratis.
Any other business
Jimmy Kaplowitz states the board should consult Joerg Jaspert to see if he will be able to attend SPI board meetings more reliably in 2018.
Adjournment
The meeting was adjourned until Monday, January 8th, 2018 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2017 | Martin Michlmayr | President |
| July 2016 | Luca Filipozzi | Vice President |
| July 2015 | Michael Schultheiss | Treasurer |
| July 2016 | Valerie Young | Secretary |
| July 2016 | Joerg Jaspert | |
| July 2016 | Jimmy Kaplowitz | |
| July 2017 | Tim Potter | |
| July 2017 | Andrew Tridgell | |
| July 2016 | Martin Zobel-Helas |
Appendix B: Resolution 2017-10-12.mzh.1: Supporting FSFE's "Public Money, Public Code" campaign
WHEREAS 1. The FSFE has established a "Public Money, Public Code" campaign that advocates that all software developed for the public sector using public funds be made available under a Free and Open Source Software licence. 2. By adopting a "public code" policy, public bodies contribute materially to the free and open software commons. THE BOARD RESOLVES THAT 1. SPI agrees to be listed as a Supporting Organization of the "Public Money, Public Code" campaign. 2. SPI encourages members to support this campaign by signing the Open Letter on https://publiccode.eu/