Board meeting, June 8th, 2020
Board members present
- Michael Schultheiss (schultmc) (President)
- Stephen Frost (Snow-Man) (Vice-President)
- Forrest Fleming (fsf)
- Chris Lamb (lamby)
- Héctor Orón Martínez (zumbi)
- Andrew Tridgell (tridge)
- Luca Filipozzi (luca)
- Martin Zobel-Helas (zobel) (Treasurer)
Board members partially present
- None
Board members absent with regrets
- Tim Potter (tpot) (Secretary)
Board members absent
- None
Registered guests present
- None
These are the minutes for the June 8th, 2020 SPI Board Meeting, held at 20:00 UTC in #spi on irc.spi-inc.org. LOG.
President's Report
Continued thanks to SPI Vice President, Stephen Frost, for handling contracting with SPI's current and potential contractors. Stephen continues to do a fantastic job working with our contractors and legal counsel. As I understand it, we are close to resolving the contract issues with our pending contractors. I'll be reaching out to Stephen Frost and Timothy Potter this week to finalize the setup of our Merrill Lynch account.
Treasurer's report
Report presented by Michael Schultheiss on behalf of Martin Zobel-Helas.
Thank you to Héctor Orón Martínez (zumbi) for stepping up as Assistant Treasurer. zumbi has processed a large portion of the backlog. I had a conference call with SPI's new business representative at Chase bank. She will be our point of contact for issues with the bank going forward. She'll reach out to various departments internally so we don't have to wait on hold for hours to reach those departments via the public phone tree. The SPI treasury team is continuing to process requests and is striving for more timely ticket handling. The backlog is being processed but if there are any board members who would like to assist with treasury tasks, additional help is always welcome. Additionally, we are in the process of working on auditing SPI's 2019 books and completing our 2019 tax filings with the IRS and New York State.
Secretary's report
Tim Potter not present.
Vote on Minutes for meeting Monday, 11th May 2020
| Luca Filipozzi | Yes |
| Forrest Fleming | Yes |
| Stephen Frost | Yes |
| Chris Lamb | Yes |
| Héctor Orón Martínez | Yes |
| Michael Schultheiss | Yes |
| Andrew Tridgell | Yes |
| Martin Zobel-Helas | Abstain |
Vote passes with 7 yes, 0 no, 1 abstain.
Any other business
DebConf and SPI 5%
Discussion on the disposition of funds made by large donors for the purpose of conference sponsorship and whether a SPI fee should be charged. SPI and Debian to continue discussion and resolution(s) to be drafted at a later date.
A formal resolution resolving this matter is to be drafted at a later meeting.
Adjournment
The meeting was adjourned until Monday June 22nd 2020 at 20:00 UTC in #spi on irc.spi-inc.org.
Appendix A: Current Board Membership
| Last elected | Name | Role |
|---|---|---|
| July 2018 | Michael Schultheiss | President |
| July 2018 | Stephen Frost | Vice President |
| July 2019 | Martin Zobel-Helas | Treasurer |
| July 2017 | Timothy Potter | Secretary |
| July 2018 | Luca Filipozzi | |
| July 2019 | Forrest Fleming | |
| July 2019 | Chris Lamb | |
| July 2019 | Héctor Orón Martínez | |
| July 2017 | Andrew Tridgell |